Word Processing Basic
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1. Word Processing Basic
It is a type of software that displays characters based on a user’s input on an external or internal keyboard. Simply put, a word processor is an application that enables you to type, edit and print documents.
The documents include letters, memos, curriculum vitae, and so on. The software allows the user to edit, modify, and format documents based on display preferences. By this we mean that you can customize the text in your document to look the way you want it. This is done by formatting the size, color and other features in your document.
The most common word processors are Microsoft Word and WordPerfect. Word processing was one of the earliest applications for the personal computer in office productivity.
Modern word processors provide users with a graphical user interface (GUI). GUIs allow users some form of what-you-see-is-what-you-get (WYSIWYG) editing.
- Word processors are used in creating letters, letterheads, memos and reference documents in business.
- Word Processing software can be used to type, Save, Format, Preview & Print text.
- It can also be used to create and edit pictures, images, symbols, and
- One can use word processors to search and replace words; cut/copy and paste words.
- It can be used to perform the following: Spelling and grammar check, Thesaurus (Dictionary), Mail Merging and create tables.
- Word Pad,
- Microsoft Word,
- Microsoft Works,
- OpenOffice Writer
Starting Microsoft Word and Creating Documents
- In Win XP, Click Start >>> All Programs >>> Microsoft Office >>> Microsoft Word.
- In Win Vista and 7, Click Start >>> Type ‘word’ in the Search box >>> select Microsoft Word from the list.
- In Win 8, 8.1 & 10, press the WINDOWS LOGO button on the keyboard
- From the tiled menu, select Word 2013 as shown below.
- Press the key combination WINDOWS LOGO + R to display the Run dialog box shown below.
- Type ‘Winword’ in the box and press Enter or click OK.
Printing and Exiting MS Word
- Click File and select Save As, from the menu list, the Save As dialog box will appear as shown below.
- Type the name of the file in the File Name box and click the save button. The file will be saved in My documents by default.
- Open the folder where you saved the file (e.g. my documents): To open my documents folder; double-click my documents icon on the desktop OR right-click Documents icon on the desktop and select Open from the list.
- Locate the name of the file you want to open or retrieve in the folder (files are arranged in alphabetical order).
- Double-click the ‘file’s name’ icon in the folder OR right-click the ‘file’s name’ icon and choose Open from the list. The application opens with contents of the file.
- If you want to retrieve the file for safe keeping in another location, then you can save the file again by selecting a different location from the Save in the drop-down list in the Save As dialog box.
- Press the key combinations CTRL + F4 to close an open word document without exiting word.
- Press the key combinations ALT + F4 to exit Word application.
- Click the [X] icon in the top right corner of the open Word application as shown below.
Printing in MS Word
- Select File >> Print. The print and print preview window will show
- Choose a printer from the Printer drop-down arrow. You can choose pdf or XPS document writer here.
- If you want to print all the pages, select “Print All Pages”. If you want to print the current page only, select “Print Current Page”, under
- When you are set to print, click the Print